Open Office & Administrative Support Positions:

• Job Details
  Job Description
• Ultrasound/Sono Tech

  New York, NY

  Salary / Hourly Rate
  $37

  Job Type
  Contract

  Apply

  Now hiring Ultrasound Technologists needed in multiple locations with Multi-Modality (Echo, Vascular, General & Small Parts) Must be able to perform Trans-abdominal & Trans-vaginal Scans, and OBGYN

  Opportunities are available in Brooklyn, Queens, and Manhattan!!

  Qualifications:

  • Registered by the American Registry Of Diagnostic Medical Sonographers
  • 2 years of experience as an Ultrasound Tech
  • Excellent communication Skills
  • Excellent patient service skills
  • work well independently.

  Job Types: Full-time, Part-time

  Must be registered, RDCS and RVT!!
• Administrative Assistant

  New York, NY

  Salary / Hourly Rate
  $55,000 - $60,000

  Job Type
  Direct

  Apply

  Administrative Assistant – Investment Management Firm

  Prominent NYC Investment Management Firm is recruiting for an Administrative Assistant in the midtown NYC office! Base salary to $60K with outstanding benefits!

  Job Responsibilities:

  • Perform a wide range of operational support including heavy calendaring, meeting arrangements, conference registrations, and answering phones for three investment professionals

  • Expense reporting

  • Domestic and International travel arrangements – hotel, flight, cars

  • Restaurant reservations and meal arrangements

  • Updating contact databases

  • Manage magazine and data subscriptions

  • Update analyst earnings calls and meetings calendars

  • Update and distribute morning commodity reports

  • Compile company Catalyst list

  • Create weekly compliance calendar

  • Ad-hoc reports and various projects, occasionally personal work

  • Provide coverage for administrative staff on floor, including lunch coverage at the reception desk 1-2x per week

  • Backup coverage for administrative team

  Job Requirements:

  • Bachelor’s Degree preferred

  • 2-5 years administrative assistant experience in a professional services environment

  • Strong Microsoft Office skills

  For consideration, send your resume today!
• Executive Legal Assistant

  New York, NY

  Salary / Hourly Rate
  $80,000 - $90,000

  Job Type
  Direct

  Apply

  Luxury Clothing Brand is in need of a superstar Executive Assistant. Fast paced collaborative team environment.

  Midtown NYC

  The Executive Assistant provides administrative support to the General Counsel.

  Job Responsibilities:

  • Monitor emails to ensure proper action is taken by the General Counsel regarding requests, further correspondences, etc.
  • Consistently review and maintain organization of emails sent to the General Counsel
  • Maintain and update General Counsel’s task list on Outlook of new matters and requests; prioritize workload and provide reminders.
  • Update licensing binders with any amendments, side letters, model contracts, etc. and forward them to the appropriate legal parties
  • Update contacts information in Outlook for General Counsel with internal company cross-functional partners or external vendors or firms.
  • Notarize any necessary document legalization

  Job Requirements:

  • Bachelor’s Degree

  • 8+ years in previous role supporting legal executive; prior experience working in law office background preferred

  • Advanced Microsoft Office skills

  The salary for this position will go to $90K! For consideration, send your resume today!
• EPIC Trained Admins

  New York, NY

  Salary / Hourly Rate
  $19 - $20

  Job Type
  Contract

  Apply

  Long and short term temporary opportunities, within the medical field, for candidates with a medical background who have been trained in the Epic Scheduling System. Work for some of NYC’s cutting edge hospitals and healthcare facilities. Positions exist for medical administrative assistants (both junior and senior level) as well as medical receptionists, registrars and surgical schedulers. You will work directly with patients and physicians as well as supporting various staff members.

  Responsibilities:

  • Insurance Verification
  • Obtaining Pre-Certifications for Surgeries and Testing
  • Surgical Scheduling
  • Maintaining Patient Charts
  • Scheduling Patient Appointments

  Qualifications:

  • 1-2 years professional experience in a healthcare facility
  • Comfortable with Medical Terminology
  • Excellent interpersonal skills to interact with physicians, patients and staffs as well as written and verbal communication skills.
  • Proficiency with MS Word, Excel and Outlook.
• Medical Receptionist

  New York, NY

  Salary / Hourly Rate
  $17 - $20

  Job Type
  Contract

  Apply

  The Forum Group is working with a leading healthcare provider in search of a talented Medical Receptionist.

  • Patient scheduling through EPIC
  • Obtaining Patient Health Information
  • Filing Medical Records to ensure HIPAA confidentiality laws
  • Interacting with patients coming into the office
  • Preparing patient charts for following day appointments
  • Purging charts to go into archiving
  • Responsible for directing patients to various departments throughout the Hospital
  • Collaborating with Office Coordinator and Medical Staff to complete tasks
  • Maintain patient accounts by obtaining, recording, and updating information in database as new information becomes available through patient registration
  • Determine patient’s needs and process according to case type, as well as assisting in the checking in and out of patients
  • Monitor delivery of care by scheduling patient appointments in accordance to physicians schedule as well as the completion of data entry and data retrieval tasks using the Epic software system to organize patient charts and prepare patient and facility reports
  • Verify patient insurance benefits, relay information on relevant payment and billing/collection policies and collect patient responsibility payments
  • Order patients’ diagnostic and imaging tests based on their case type and correspond the results to the patients and physicians
  • Facilitated daily administrative functions, including customer service, patient verification, and registration
  • Scheduled and verified patient appointments; scheduled appointments with secondary care providers
  • Collected patient co-payments and recorded payment transactions; obtained third party payer authorization for services provided and communicated outstanding balances to insurance companies and to patients
  • Coordinated physician schedules and managed and maintained patient flow
  • Reinforced and upheld patient personal information as required by HIPPA to protect patients' rights by maintaining confidentiality of personal and financial information
  • Managed office and supply inventories
  • Received deliveries and organized supplies in stockroom and exam rooms
  • Ordered diagnostic tests and communicated results to patients and physicians
  • Respected patients by recognizing their rights & actively maintaining their confidentiality via HIPPA
  • Identify solutions for day-to-day issues by adapting processes and procedures with the needs of the clinic
  • Assist in supporting primary care and specialty provider with timely communications, follow-ups, and provide all updated information regarding transitions in care and outside referrals
  • Maintain quality service by adhering to organizational expectations and standards
• Administrative Manager

  New York, NY

  Salary / Hourly Rate
  $22 - $24

  Job Type
  Contract

  Apply

  Our position reports directly to the Executive Assistant to the President, the Administrative Manager is responsible for assisting in the orchestration of daily operations and management of the Office of the President.The Administrative Manager supports the President’s Executive Assistant in complex calendar management, extensive travel management, meeting and conference management; and, in the implementation of planning processes that aid in a sophisticated and efficient functionality of executive support within the office.

  Responsibilities:

  1. Assists and supports the President’s Executive Assistant in extensive office operations, including meeting database management, meeting logistics, complex travel itineraries, intricate and evolving calendar management and creating documentation for senior level meetings and activities.

  2. Works with the President’s Executive Assistant to manage the scheduling of meetings/conferences, appointments and events, working collaboratively to coordinate the Presidents highly complex calendar. Must possess strong time management skills.

  3. Ensures at all times that the office environment is especially sensitive and responsive to the needs of the University’s internal and external communities, while maintaining a confidential environment.

  4. Provides assistance to the President’s Executive Assistant related to the preparation, implementation and logistical management of academic conferences and events.

  5. Works with the President’s Executive Assistant, to ensure smooth functioning workflow; and, is accountable for upholding the highest standards of support, confidentiality, accuracy and detail.

  6. Works independently on administrative projects, as needed. Ensures that they are accomplished in a timely and accurate manner and that the President’s Executive Assistant is continually updated with status reports.

  7. Creates reports from calendar, expense and travel data requested by President’s Executive Assistant. Maintains records of reimbursement, scheduling requests and internal meetings through a database. Synthesizes information and reports pertinent data on background and statistics for incoming requests.

  8. Act as a liaison to a broad range of constituents; receives visitors and fields calls for the President’s Executive Assistant.

  9. Additional duties as assigned.

  Minimum Qualifications for Grade:

  Bachelor’s degree required.

  Minimum three years of related experience is required.

  Additional Position-Specific Minimum Qualifications:

  Minimum three years administrative support experience and knowledge of modern office practices.

  Must show tact and good judgement in confidential situations and experience interacting with senior management.

  Experience in preparing travel and expense reports, coordinating complex travel arrangements and calendar management for senior level executives is required.

  The ability to coordinate multiple projects with competing priorities as well as perform daily tasks with confidentiality and discretion is required.

  Must have excellent customer service skills as well as superior verbal and written communication skills.Must be detail-oriented, exercise good judgement, and work as a team player in a fast-paced environment.

  Highly proficient Microsoft Office skills with advanced computer skills, including ability to create complex spreadsheets, manage databases and generate reports as necessary.

  Must be consistently punctual and able to work flexible hours, possible evenings, and weekends as needed.

  Preferred Qualifications:

  Prior experience supporting an executive level office or position is preferred.

  Hours:

  The office is open from 8am to 6pm and the candidate's schedule may change based on needs...meaning the working shifts could be 8 to 4, 9 to 5 or 10 to 6 based on the needs of the office.

  Therefore, the ideal candidate would be someone who has flexibility to work multiple shifts.
• Receptionist

  New York, NY

  Salary / Hourly Rate
  $15

  Job Type
  Contract

  Apply

  Excellent opportunities available for an experienced receptionist. Responsible for performing a broad range of reception and administrative duties to provide departmental support as well as support to all levels of management. The receptionist will be the first point of contact to clients and guests. In this position, you will use your excellent verbal and written communication skills as you interface with guests, clients, and other members of staff. Seeking a poised receptionist who can streamline front office operations and facilitate communications at the highest level.

  Responsibilities:

  • Establish daily priorities and work alongside all company personnel
  • Strong customer service skills
  • Direct incoming calls and correspondence
  • Maintain neat and orderly reception area
  • Schedule meetings and conference rooms
  • Updating letters and memos in Microsoft Word
  • Editing spreadsheets and updating reports in Excel
  • Maintain calendar in Outlook

  Qualifications:

  • 1-2 years of corporate reception experience is a must
  • Poised, outgoing, and personable; eager to assist wherever needed
  • Excellent interpersonal skills to establish an instant rapport with clients and interact with all levels of management and staff
  • Enthusiastic and engaging with excellent written and verbal communication skills
  • Proficiency with MS Word, Excel and Outlook